Community groups can benefit from the use of school facilities. Fair and
reasonable hiring arrangements can prove mutually beneficial.
Aims:
To allow the community access to school facilities whilst ensuring the protection
of the facilities themselves.
Implementation
School Council has the authority to allow the use of school facilities by
outside bodies when the facilities are not required for school purposes and
also has the responsibility to establish the terms and conditions of use.
School Council may decide to hire facilities such as the GP Room, library
etc. to external groups under the following conditions:
That the individuals or organisation hiring the facilities have taken
out public liability insurance and can provide documentation to that effect.
That a written hiring agreement be signed by Council and the hirer before
use.
That the written agreement cover such items as:-
The period of the agreement, specific times of use, and
areas to be used.
Contact names and telephone numbers of both parties.
Access and security arrangements including arrangements with keys
and locking up
Damage to property and arrangements to repair any damage.
Cleaning arrangements.
Car parking.
Notification arrangements to the hirer if the school requires the
facility during the normal hire period.
School Council's right to revoke the agreement at any time.
A hiring fee.
Payment of a bond for the issue of keys.
To assist hirers - School Council may extend its SchoolPac Cover to cover
Public Liability for hirers.
School Council will respond to any concerns made by the hirer of unsafe
or dangerous equipment, buildings or facilities.
School Council reserves the right not to hire facilities to groups.
The principal will be the day-to-day contact for groups hiring school facilities.
Evaluation:
This policy will be reviewed as part of the school’s three-year
review cycle.
This policy was last ratified by School Council in.... MARCH
2003